The Rocznik Muzeum Narodowego w Warszawie. Nowa Seria / Journal of the National Museum in Warsaw. New Series is committed to maintaining high academic and editorial standards, ensuring that all individuals involved in the publication process adhere to ethical guidelines. The following principles of publishing ethics, integrity and academic value are based on the Committee on Publication Ethics (COPE) guidelines: https://publicationethics.org/ and apply to authors, editors and reviewers.

1. Guidelines for authors

   • Authors must declare that the submitted article is original, based on original research, does not infringe on copyright laws and has not been previously published or submitted elsewhere.

   • Authors must disclose co-authorship and acknowledge the contribution of other individuals involved in the research and writing process.

   • Plagiarism, self-plagiarism, ghostwriting and undisclosed or false co-authorship are strictly prohibited.

   • Authors must provide accurate personal information and ensure that all details required by the editorial team are correct.

   • Authors are required to disclose sources of funding and any institutional contributions to the research and publication of the article.

   • Authors must obtain permissions for copyrighted materials (e.g., photographs) from copyright holders and ensure that photographed individuals have given consent for the use of their images.

   • Authors must confirm that all research was conducted in accordance with the principles of research integrity, as outlined in the European Code of Conduct for Research Integrity.

   • Authors must cite all sources, ideas and research findings from other scholars.

   • Authors must cooperate with the editorial team throughout the publication process.

   • Authors are required to report errors or breaches of publication ethics discovered in their text at any stage of the publishing process.

   • Authors sign a licence agreement, granting the publisher a non-exclusive, royalty-free licence (CC BY 4.0) for the use of the article while retaining full copyright.

2. Guidelines for Reviewers

   • Reviewers must hold at least a PhD degree and be active researchers. Their expertise and research interests must align with the subject of the article under review. If a reviewer lacks the necessary expertise, they must decline the review request.

   • Reviewers must disclose any conflicts of interest between themselves and the author to the editorial team.

   • Reviewers must report any violations of publication ethics or breaches of research integrity found in the article.

   • Reviews must be objective. Discrimination based on age, gender, race or religion is strictly prohibited. Reviewers must avoid personal or subjective comments and treat authors with respect.

   • Reviewers must thoroughly analyse the article, assessing both content quality and linguistic accuracy while providing constructive criticism.

   • Reviewers should identify factual errors and gaps in research sources, helping authors improve their work.

   • Reviewers must clearly formulate their remarks and objections, and suggest corrections or additions.

   • Reviewers must adhere to the agreed deadlines for submitting their reviews.

   • Reviewers may not use the article for any purpose other than reviewing. The article content is confidential.

   • Reviewers must submit their written evaluations using the designated review form, available here.

3. Guidelines for the Editorial Team

   • The editorial team assesses the academic value and linguistic quality of submitted articles.

   • The evaluation process is conducted objectively and any form of discrimination based on age, gender, race or religion is strictly prohibited.

   • The editorial team may seek advice from the Academic Council when assessing an article.

   • Reviewers are selected based on the article’s subject matter, ensuring an impartial and reliable review process.

   • The editorial team may suggest substantive and linguistic revisions to the article.

   • The editorial team is responsible for addressing any breaches of publication ethics or research integrity during the writing, reviewing or editing process.

   • All submitted articles undergo plagiarism detection using Crossref Similarity Check with iThenticate software.

   • The editorial team makes the final decision on whether to publish or reject an article.

   • The editorial team must not use submitted but unpublished articles for any purpose other than editorial work. The article content is confidential.

4. Guidelines on the Use of Artificial Intelligence (AI)

   • The use of AI technology in the creative process (e.g., writing the article, formulating theses or conclusions) is prohibited.

   • AI tools may be used by authors only for linguistic and stylistic proofreading.

   • If AI tools are used, authors must disclose their application and specify their scope within the article.

   • Reviewers are not permitted to use AI technology for evaluating articles or formulating reviews, as this compromises confidentiality and accuracy.

   • The editorial team must not use AI technology in academic and linguistic editing, as this compromises confidentiality.

5. Handling Violations of Publication Ethics and Research Integrity

   • Suspected breaches of publication ethics and research integrity are investigated by the editorial team after obtaining clarifications from the authors.

   • If copyright or image rights violations are identified at any stage of the publication process, work on the article is suspended. Failure to obtain necessary permissions or declarations will result in the rejection of the article.

   • In cases of authorship violations (e.g., plagiarism, self-plagiarism, ghostwriting, false or undisclosed co-authorship), the editorial team rejects the article and notifies the author’s affiliated institution.

   • If academic editing or peer review is suspected to be unreliable or biased, the person responsible is removed from the process, and their tasks are assigned to another expert.

   • Any concerns regarding publication ethics or research integrity violations should be directed to the editorial team at rocznik@mnw.art.pl or to the Director of the National Museum in Warsaw at muzeum@mnw.art.pl.